DIANNE E. BUTTS                                                                Freelance Writer

                                                                                   P.O. Box 8784

                                                                                                                                                     Pueblo, CO 81008

 (123)456-890

www.DianneEButts.com

www.ButtsAboutIt.blogspot.com

DATE

 Ms. Smith

Jones Entertainment Company

456 Hollywood Street

Hollywood, CA 99999

Dear Ms. Smith:

          Fill in here what has prompted you to write this letter.

          Follow that with a positive suggestion or two of what this person could do better in order to please you.

          Never get rude or abusive. Try your best to explain your position in a polite and positive manner. It doesn't hurt to let someone else read your letter and see if it's coming across the way you want it to, or are they reading a negative or rude tone into it that you didn't intend. If you are especially upset about the thing that has prompted you to write the letter, it's better to wait a few days until you cool off. But don't wait too long or your passion will grow cold and you won't write the letter at all.

          It can be very helpful to let your letter sit for a day or two and then re-read it. You will see typos you missed before. You may also find you didn't express what you wanted to say the way you wanted to. Try again until you're satisfied with your letter.

          Always remember to thank the person for his or her time and attention.

Sincerely,

Dianne E. Butts

ENCLOSURES: (list your enclosure, if any)